University of Calgary Collective Agreement for Faculty

I want to thank you once again for everything you are doing during this difficult time. It was remarkable to see what has been achieved as a collective, despite all the problems we are all going through. I`m amazed – and tired! – in everyday life. I couldn`t imagine experiencing this with a better group of people – thank you! Thank you for everything you do during this difficult time. I recognise that this has not been easy – that many of you are caring for young and old and that the boundaries between work and life are considerably blurred. I also recognize the impact this has had on collective and individual mental health. We appreciate everything you do – and we hope to look forward to seeing you in the near future. It is important to note that existing faculty guidelines are being revised, although no significant changes are currently being made to the criteria. Current faculty guidelines refer to previous collective agreements and the apt and GPC manuals, which are no longer in effect. Most of these provisions are now found in the GFC Manual.

In addition, existing faculty guidelines refer to tenure, promotion and evaluation processes and committees, which have since been amended and codified in the current collective agreement. As mentioned earlier, the IT department has large-scale devices such as webcams and headsets that can now be purchased with the Business Expense Reimbursement (PER) program. Contact it at it@ucalgary.ca for more information. After all, we have an individual responsibility to take care of ourselves and a collective responsibility to take care of each other. Please follow the health guidelines set by our experts – and together we will get through it! As in the winter semester 2020, student feedback will be collected through universal student teaching assessments for spring/summer and fall courses. However, we will only share this feedback with instructors. Comments will not be shared with department heads, vice-deans or deans unless you, as an instructor, give your prior consent. This is included in our agreement with the Teachers` Association. We are working hard to implement the increase as quickly as possible. Given the complexity of retroactive payment processing, this will take some time, and we want to ensure its accuracy. We expect all eligible academic staff to receive their retro salary during the first payment period in October 2020. The updated Appendices A and B of the collective agreement are posted on our website here.

If you have any questions, please contact your HR academic advisor or hracadem@ucalgary.ca. As many of you know, the reporting period for the term of the mandate, promotion and extension is open until June 15, 2020 and applications must be submitted no later than September 1, 2020. The General Faculty Council (GFC) has the authority to establish evaluation criteria and academic standards for tenure, promotion and renewal, and may delegate the preparation of faculty guidelines to faculty councils to ensure that specific aspects of different disciplines are taken into account when applying the criteria. Therefore, the assessment criteria are listed in the GFC Academic Staff Criteria and Processes Manual (the GFC Manual) and in the faculty guidelines applicable to your faculty or department. Our agreement with the Faculty Association reaffirms our commitment to the principles of academic freedom and confirms that the intellectual property policy continues to apply as mentioned above. Our agreement also provided for early access to the right to reimbursement of professional expenses in 2020/2021 and deferral options for academic staff who were on research and scholarship leave (RSL) or who had planned an RSL from July. We will meet again with the Faculty Association in the fall to discuss any further adjustments that may be needed to support academic staff in the wake of the pandemic. Very shortly after moving on to the delivery of distance learning courses in the winter semester, we worked with the University of Calgary Faculty Association to negotiate an agreement that provides for an automatic one-year postponement of the tenure and doctoral application process for academic staff with tenure appointments (academic staff are not required to take advantage of the deferral if they wish to apply in the normal course). The crisis management team continues to work on a number of back-to-school and safety plans for our campus. We expect them to be completed within the next two weeks.

These plans are then widely shared with SLT members and the campus community. Plans are then developed for each unit, and then people gradually return to campus. This is done in conjunction with city, provincial and federal health guidelines and policies. We understand that some of you, especially those who are immunocompromised or living with immunocompromised people, may not want to return to campus in the near future, and we understand. Please work with your department heads and deans on all required accommodations. I am pleased to send you the first in a regular series of updates developed in a spirit of commitment and transparency to keep you informed of the University`s initiatives, processes, resources and events that have an impact and relate to your professional life at the Academy. The Dean`s Academic Staff Update will be disseminated throughout the academic year and will be posted on our website here. As for the fall semester, all programs of study were submitted by the deans at the request of May 31. .

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